Emergency Management Tip: Contingency plans and vendor agreements

Emergency Management Alert, October 27, 2009

As you develop contingency plans, you will need to have several Memorandums of Understanding (MOU) or Memorandums of Agreement (MOA) with vendors and other entitities. You must verify each MOU/MOA for each contingency. Confirm contact numbers, request alternative emergency numbers for nonbusiness hours, and detail the supplies your facility may need (including quantities you anticipate). Think of the worst possible event and then use that scenario to test you contingency plans and MOUs/MOAs.

Review and update your contingencies annually at minimum. Request in writing each vendor's assurance that your hospital is on its priority supply list, and do this for every vendor and every contingency. Vendors do tend to give hospitals a high priority due to the hospital's role in caring for the community during an emergency.

For more emergency management tips and information, read HCPro's book, The Emergency Management Coordinator's Handbook for Hospitals.


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