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Resident orientation materials and structure

Residency Program Insider, May 28, 2019

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Editor’s Note: The following is an excerpt from Resident Recruitment: From ERAS to Match. For more information about this book or to order your copy, click here.

Incoming residents are often given several orientations: one by the sponsoring institution’s GME office, one by the program, and one by the hospital or hospitals in which the residents will rotate. The information to be included in the orientation materials and the structure of that orientation is usually fine-tuned and prepared during the post-Match time period.

Sponsoring institutions often use functions within their electronic data management system to structure tracking information that the incoming residents send to them. This approach not only facilitates the management of the process but also introduces the new residents to the data management system.

During the post-Match period, programs review their previous orientation structure and revise it for the incoming residents. Changes may include the length of the orientation (e.g., one session, one day, spread out over several days), what activities are to be included, who is included in each activity, and how the process is managed.

Residents also have to meet hospitals’ requirements. Hospitals determine what systems the incoming residents need to be trained on, to what state and/or federal health codes and regulations they must adhere, and what day-to-day working environment issues, such as ID badges, parking access, and resident call rooms/work areas, need to be managed and addressed.

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