New resident orientation

Residency Program Insider, March 16, 2018

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Editor’s Note: The following is an excerpt from The Residency Coordinators Handbook, Third Edition. For more information about this book, click here.

After Match Day coordinators communicate with residents before they begin training. The organization, clarity, and thoroughness of the packet of information and instructions that you send to incoming residents indicate how you manage the program. Communications before residents arrive also convey your expectations. For example, following up with soon-to-be residents to ensure that they return completed forms and other requested information by the deadline sends the message that tardiness will not be accepted.
Information sent to incoming residents prior to orientation varies among programs and sponsoring institutions but can include the following:
•    Contract
•    Employment paperwork, including the W-2 and other forms for ID badges, parking, health insurance, etc.
•    Medical and immunization information—typically, this goes directly to the health officer responsible for resident health, but it is one less piece of paper to worry about during orientation
•    Forms specific to your program/institution
•    Licensing, if applicable (state requirements vary)
•    Information on housing
•    Timeline of activities for institutional and department orientations


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