Tip of the week: Coordinators must file weekly to stay on schedule

Residency Program Insider, April 24, 2012

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A program coordinator must have organizational skills to tackle all the duties that encompass the position. Timely filing of resident information keeps a program organized and flowing steady.

To stay ahead, make time at least once a week to ensure all resident paperwork is filed in its proper place. This place should be transparent so that anyone (i.e. program director, faculty) can access resident files at all times. Make sure each file is complete to avoid wasted time looking around for missing pieces of resident information. This is especially important when and if a program director calls a resident in for a meeting and requests the file on short notice.

The daily crunch of work tasks may tempt coordinators to relegate filing to the bottom of their to-do list, but making a mandatory weekly objective to organize residents’ completed files can keep the program running smoothly.

This week’s tip is from The Residency Coordinator’s Handbook, Second Edition by Ruth Nawotniak, MS, C-TAGME.


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