Best practice: Prepare for the written documentation with a filing cabinet

HCPro's Weekly Update on the ANCC Magnet Recognition Program®*, June 23, 2009

By Julie Withaeger, RN, MSN, RNC-NIC, director at Cook Children's Medical Center in Fort Worth, TX

To prepare for the written documentation, we had an enormous filing cabinet with a file in it for every source of evidence. As stories came in, we would determine which source of evidence they answered and file them accordingly. There were some stories that were moved from source to source before we made a final determination as to where they actually belonged.

A spreadsheet provided us with an easy way to keep track of how much documentation we had from each area of the hospital. Nothing was ever thrown away. Even if we decided it was likely a certain story was not going to be used, we still kept it just in case.

Editor's note: Do you have a best practice you would like to share? E-mail them to senior managing editor Rebecca Hendren at and see your name in print!

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