Inside scoop from our experts: Create a successful written documentation with structure

HCPro's Weekly Update on the ANCC Magnet Recognition Program®*, March 10, 2009

This week, a reader asks how to be successful with collecting information for the written documentation. Read the response from advisor Gina Boring, MSN, RN, NE-BC, director for the ANCC Magnet Recognition Program® at Aultman Health Foundation in Canton, OH.

Q: As the project director, how can I make sure I am successful with collecting information for the written documentation?

A: Collecting information for the new 5 Model Components is no easy task. Community volunteering, specialty certification, professional organization membership, board appointments, poster presentations, and evidence-based practice projects are only a few of the sources of evidence that need to be collected. Collecting data for each standard can be established by creating teams—such as groups of Magnet Recognition Program® champions—who collect in general categories or by combining the standards that are alike.

Help yourself or your writing team to be successful by:

  • Allowing them plenty of time to write
  • Suggesting they bullet their information rather than write a long narrative
  • Providing them with a clear template on which to write
  • Providing them with a method to organize their evidence within the bullets
  • Setting a “due date” for their information
  • Meeting with them often to keep them focused on their deadline

Editor’s note: Do you have a question for our experts? If you'd like us to consider your query for publication, please send it to associate editor Cameran Erny at

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