Health Information Management

Tip of the week: Size up your forms before implementing an electronic document management system

HIM-HIPAA Insider, August 14, 2007

Want to receive articles like this one in your inbox? Subscribe to HIM-HIPAA Insider!

By now you know that you must barcode all patient forms for scanning. But don't forget that before you start barcoding, and prior to implementing an electronic document management system (EDMS), you need to conduct a comprehensive forms inventory. Consider the following pointers:

  • Assign all of your forms to a standardized format (e.g., address in the same location, consistent number/placement of hole punches, ID numbers, etc.).
  • Do you have an active forms committee in place with strict control of new forms generation? If you are part of a multi-hospital facility, are policies and procedures standardized across facilities?
  • Finally, what is the current status of your bar codes? Are they present or missing in action? Some vendors may tell you that if you have 85% of your forms barcoded, that's good enough to go live. However, 99% is "good enough," and 100% is better.
  • If you don't have good forms control, start with that to improve, and recognize that you may still be one or two years away from being ready to install EDMS.

This tip was adapted from the August issue of Electronic Health Records Briefing. For more information, click here.

Want to receive articles like this one in your inbox? Subscribe to HIM-HIPAA Insider!

    Briefings on APCs
  • Briefings on APCs

    Worried about the complexities of the new rules under OPPS and APCs? Briefings on APCs helps you understand the new rules...

  • HIM Briefings

    Guiding Health Information Management professionals through the continuously changing field of medical records and toward a...

  • Briefings on Coding Compliance Strategies

    Submitting improper Medicare documentation can lead to denial of fees, payback, fines, and increased diligence from payers...

  • Briefings on HIPAA

    How can you minimize the impact of HIPAA? Subscribe to Briefings on HIPAA, your health information management resource for...

  • APCs Insider

    This HTML-based e-mail newsletter provides weekly tips and advice on the new ambulatory payment classifications regulations...

Most Popular