Health Information Management

Managing electronic information through ERM

HIM-HIPAA Insider, December 22, 2009

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One way to make managing electronic information easier is by using an enterprise record management (ERM) system that uses the following five steps:
  • Create. Create demographics, documentation, feeds, authentication, and completion.
  • Use. Make information accessible to providers and other users and establish delivery methodologies.
  • Maintain. HIM works with Information Security to ensure systems’ maintenance, management, and upgrades.
  • Preserve. Preserve records in the legal sense (i.e., legal hold), and in the long-term sense (i.e., retention responsibilities).
  • Destroy. Destroy records and non-records at the end of their life cycle.
Develop ERM for all databases and all record types in any media so you can control and manage all of your records over a long period of time. In addition, develop retention policies for various types of information and make the retention policies automatic.

Editor’s note: For more tips, view the January 2009 issue of Medical Records Briefing.



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