Health Information Management

Accounting of Disclosures

HIM-HIPAA Insider, October 27, 2009

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Patients have the right to obtain an accounting of certain disclosures of their health information for up to six years after the disclosure was made. Research disclosures are included unless:
  • The patient authorized us of this or her PHI
  • The date was de-identified
  • The data was part of a limited data set
The accounting must include the following for each disclosure:
  • The date of the disclosure
  • The name of the entity or person who received the PHI and the address (if known)
  • A brief description of the PHI disclosed
  • A brief statement of the purpose of the disclosure that reasonably informs the individual of the reason for the disclosure (in lieu of this statement, you may provide a copy of the written request for the disclosure)
Note: This excerpt is from the HCPro book The Privacy Officer’s Handbook, by Mary D. Brandt, MBA, PHIA, CHE, CHPS. For ordering information, visit the HCMarketplace or call 887-727-1728.

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