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Follow these seven steps to find success with your annual PPR

Ambulatory Safety Monitor, October 12, 2006

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Beginning January 1, ambulatory care facilities were required to perform an annual Periodic Performance Review (PPR) as described in standard APR 14. The PPR is an annual self-assessment of the JCAHO's standards that encourages facilities to develop plans of action and also to identify any appropriate measures of success (MOS).

Follow these seven steps to get the most out of the PPR experience:

1. Decide on your approach. Careful planning is essential to a credible process.
2. Attain support from senior leader(s). This will further demonstrate to your staff the significance and credibility of the PPR process.
3. Provide PPR overview. If your staff aren't familiar with the PPR process, provide them with an overview and explain the role that it will play in your efforts to maintain compliance with the standards.
4. Determine your PPR team and each member's specific responsibilities. Choose a team leader to coordinate the PPR efforts and designate subcommittees to tackle the different aspects of the PPR.
5. Educate committee members. Take the time to prepare your teams and committee members to assess standards, determine levels of compliance, and conduct site reviews.
6. Provide resources. Give your team any resources that may assist with the PPR process.
7. Develop a complete timeline. The PPR process is intended to help you maintain JCAHO compliance year-round and to avoid the survey ramp-up, so make sure that you allocate adequate time to tackle the process.

This tip was adapted from Briefings on Ambulatory Accreditation, a monthly publication that reports on the activities of ambulatory care accreditors the JCAHO and the AAAHC. Click here for more information or to subscribe.

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