Residency

Scheduling your annual program evaluation meeting

Residency Program Insider, September 10, 2019

Want to receive articles like this one in your inbox? Subscribe to Residency Program Insider!

Editor’s Note: The following is an excerpt from The Program Evaluation Committee Handbook: From Annual Program Evaluation to Self-Study. For more information about this book, click here.

When planning your annual program evaluation meeting, make sure that key players are able to attend, including the program evaluation committee chair; the department chair, if applicable; at least two faculty members; and the resident or fellow representative. When scheduling, consider the following:

  • Consult shared calendars. Does your institution/program utilize calendar sharing so that you can see when people are free?
  • Check the vacation and on-call schedules for the key players.
  • Avoid specialty and subspecialty organization meeting times, usually held in the spring.
  • Avoid the Monday after anyone’s vacation. People are often trying to catch up on their first day back. It is best to be sensitive to their needs.
  • Be sensitive to participants’ other obligations. For instance, try to avoid scheduling a meeting on a holiday, when faculty and residents tend to take three-day weekends. Even though all of the key players may be able to attend, their absence from their service might cause a shortage because others are away.
  • Consider using Doodle.com or other free scheduling websites to poll participants for the best available times. 



Want to receive articles like this one in your inbox? Subscribe to Residency Program Insider!

    Residency Program Alert
  • Residency Program Alert

    Residency program managers in all specialties are challenged to effectively manage their programs as accrediting agencies...

  • Residency Program Insider

    Residency Program Connection is devoted to bringing residency directors and coordinators expert advice, best practice...

Most Popular