Residency

Tip of the week: Develop a resident verification form

Residency Program Insider, December 6, 2011

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Verification requests come in innumerable formats, and tailoring a response for each can eat up program directors’ and coordinators’ time. Develop a verification form to provide in lieu of the requesting organization’s form. Look at the questions on the verification forms you receive, pick out the most common ones, and include similar questions on the form you create.


To make this process easier, implement the following procedures:

  • Have the program director fill out your program’s form immediately after a resident graduates. Keep it in the physician’s file. When you receive a verification request, copy the form, have the director sign it, and send it off.
  • Reduce follow-up calls from requestors by faxing a copy of the form in addition to mailing it. Indicate in the fax that the originals are in the mail.
  • Staple your verification form to the requesting organization’s forms so that when the form is received, there is no confusion as to what your documents are.

This week’s tip is from The Residency Coordinator’s Handbook, by Ruth Nawotniak, MS, C-TAGME.
 



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