Tip of the week: Updating the FCVS

Residency Program Insider, August 23, 2011

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In addition to the annual GME Track and ADS updates, coordinators give trainee information to other organizations, such as specialty societies and the board certification agency for your particular specialty. These organizations typically want to know the duration of the resident’s training, and the board organizations want rotation information, case procedure logs, or patient encounter experiences. Generally, you will receive requests for this information in July and August.

The Federal Certification Verification Service (FCVS) is an organization that verifies resident training for hospitals and healthcare facilities nationwide. FCVS is one organization you will most likely encounter.  Many healthcare agencies and hospitals use it to credential physicians for medical staff appointments. It utilizes an online system to streamline the process and encourage timely responses to the requests it receives.

The FCVS service is user-friendly and straightforward. Program coordinators typically have to enter the dates residents attended the program, and provide answers to questions about whether a resident successfully completed the program, took a leave of absence, was placed on probation, or had any disciplinary actions, negative reports, or other special designations. Although coordinators enter the information, the system requires an electronic sign off by the program director.

The system also verifies that the sign off came from the program director’s computer. FCVS returns the form if information is missing or is completed incorrectly. After completing the process, print the form and put it in the resident’s file or scan the document and save to an electronic file. This documents when programs received a request and serves as proof that the request was completed and submitted.


This week's tip is from The Residency Coordinator's Handbook, Second Edition, by Ruth H. Nawotniak, MS, C-TAGME.

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