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Tips for scheduling internal reviews

Residency Program Connection, February 10, 2009

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We’ve picked up several helpful hints for scheduling internal reviews. Facilitate scheduling by keeping the following tips in mind:

• Start early; last-minute scheduling produces unneeded stress
• Divide the work. The program coordinator should manage scheduling on the program side, and then GME staff coordinates scheduling of the internal review committee
• The program’s academic day may be a good time to schedule internal review activities because you only need each group for about 30 minutes, and usually, residents have been released from their clinical duties
• Expect that it takes several rounds of e-mails or phone calls before finalizing a full schedule
• By announcing internal review as part of the GMEC agenda, you can document evidence that internal reviews are in process at the estimated ACGME cycle mid-point—even if the formal review is delayed due to changes in program personnel or other unforeseen circumstances
• It may be easier to obtain the date for the internal review activities prior to asking for volunteers to serve on the internal review committee

Editors note: The previous information is an excerpt from Internal Review Made Simple, published by HCPro, Inc., by Robin E. Graham, MD, FACS

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