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Prepare for the scramble before the Match

Residency Program Connection, January 27, 2009

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Most programs approach the Match expecting to fill every position. We have worked hard, interviewed lots of candidates, and chosen candidates who fit best in our programs. Sometimes, however, you may be left with an open position and will have to scramble. Taking a just-in-case approach and planning for the scramble is a safe and prudent way to handle the stress and the hundreds of phone calls, e-mails and faxes that will come your way. Take the following actions before Match Day to ensure you’re prepared for the scramble:

• Decide how you will receive applications (only through ERAS, by fax, e-mail as well)
• Even if you always fill all of your positions, schedule the program director and coordinator’s day so that they are both available, just in case
• If you will accept applications via fax, make at least two fax machines available to receive them
• Bring lunch and/or a snack— chances are you will be at your desk most of the day if you have to scramble
• Recruit assistants to help manage phone calls; and have an application summary sheet available to jot down important information
• Once you fill all of your positions during the scramble, record a voicemail message on your phone to let candidates know you are no longer accepting applications

Good luck,

Jeri Whitten, C-TAGME
Pediatrics residency program coordinator
West Virginia University–Charleston Division

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