Residency

Tip of the week: It takes a team to prepare a PIF

Residency Program Insider, November 4, 2008

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About a year before your site visit, gather the necessary stakeholders for a focused meeting regarding program information form (PIF) preparation. Consider inviting the following stakeholders to the meeting:

  • Program director
  • Associate or assistant program director(s)
  • Program coordinator
  • Director of medical education
  • Designated institutional official
  • GME office representative
  • Faculty representatives for required rotations
  • Continuity clinic director
  • Resident representatives
  • Hospital administration, as needed


The program director should chair the meeting. To ensure hospital and GME administrators are on the same page, first explain the site visit process and its importance to the program and institution. Review the PIF and the data you must have to complete the document. Assign sections to the appropriate individuals and set a timeline for completion. When doling out responsibilities, decide what timeframe the entire group will use for reporting data—calendar or academic year. This guarantees data contained in the PIF is accurate and consistent.

This week’s tip is from Program Information Form Made Simple: A Guide to Completing the ACGME PIF, by Jeri L. Whitten, C-TAGME, published by HCPro, Inc.



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