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Weekly Q&A: Recording meeting minutes as evidence

HCPro's Weekly Update on the ANCC Magnet Recognition Program®*, May 15, 2007

This week, a reader asks how to submit meeting minutes as part of collecting evidence. Read the response below from our advisor Elise Gropper, PhD, APRN, BC, CNNA, President of Gropper and Associates, Inc.

Q: How do you submit meeting minutes as part of collecting evidence?

A: If you choose to submit meeting minutes as part of your evidence, they should include a roster of attendees by name and title, and the minutes should be dated. The organization should demonstrate that the responsible party (e.g., the committee chair) has reviewed and approved the minutes (as evidenced by a signature).

Minutes should also illustrate decision-making processes, action points, and that data was analyzed. You should be able to clearly demonstrate that issues and actions are followed up from one meeting to the next. The appraisers want to see how decisions are based upon data, and they want to see that direct care staff participate in the decision-making process, so demonstrate this in your minutes. In addition, be sure that issues identified in meetings have clear follow-up and resolution.

Editor's note: Do you have a question for one of our advisors? If you'd like us to consider your query for publication, please send it to Cameran Erny.

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