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Inside scoop from our experts: Make use of editors for the written documentation

HCPro's Weekly Update on the ANCC Magnet Recognition Program®*, December 2, 2008

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This week, a reader asks how to get an editor to review the written documentation needed for ANCC Magnet Recognition Program® designation. Read the response from our advisor Barbara Hannon, RN, MSN, CPHQ, MRP coordinator for the University of Iowa Hospitals and Clinics in Iowa City, IA.

Q: How can I get an editor to review the written documentation?

A: During redesignation, we used two editors to review the written documentation. One editor was a retired nurse administrator from our institution, who I electronically e-mailed each completed source of evidence (SOE) to. She read the SOE for clarity, to see if the questions were answered completely, and to see if the writing was repetitious or redundant. Because she did not change content, she would track change any glaring mistake and call or e-mail me with a concern over what was written in the documentation.  

Our second editor was a professional who did not read for content, only to check for grammar, punctuation, format, paragraphing, etc. This saved a lot of time because no matter how many times you read the documentation, you can always miss something. 

Editor’s note: Do you have a question for our experts? If you'd like us to consider your query for publication, please send it to associate editor Cameran Erny at cerny@hcpro.com.

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