Ask the expert: Leave enough time to write the documentation

HCPro's Weekly Update on the ANCC Magnet Recognition Program®*, January 8, 2008

This week, a reader asks about the timeframe it takes to write the documentation. Read the response below from our advisor Barbara Hannon, RN, MSN, CPHQ, coordinator for the ANCC Magnet Recognition Program® at University of Hospitals and Clinics in Iowa City, IA.

Q: How many months should we allow for writing the documentation?

A: Most organizations underestimate the amount of time it takes to write and package the Magnet Recognition Program® (MRP) documentation. Many organizations allow six to 12 months for writing the documentation. Six months is actually low considering the two-year window offered by the MRP. We are preparing for redesignation this spring, and we started writing our documentation eight months ago. As a rule of thumb, always make sure you allow enough time to prepare and write the documentation.

To help organize your approach to the writing process, consider dividing the program into three phases:

  1. Phase I: Collect and sort evidence
  2. Phase II: Write narratives
  3. Phase III: Format/package the documentation


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