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Tip of the week: Run a successful committee

Medical Staff Leader Connection, February 27, 2008

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Running a committee can be a time-consuming, challenging position, as it requires you to coordinate numerous people who likely have differing opinions and are no doubt juggling hectic schedules. In addition, committees are often asked to do a lot with very little time. The following tips will help you run an efficient, effective committee:

1. Have an action-oriented, time-limited agenda
2. Stick to your agenda
3. Have and use a timekeeper
4. Don't take your own minutes; it detracts from your ability to control. Ask someone else to perform this function.
5. Don't defer regular business
6. If more time is needed, create a task force, have a catch-up meeting, or assign individuals to complete follow-up actions
7. Don't entertain/permit "grand standers." Instead, try the following:
   • Suggest presenting an off-topic issue next month
   • Offer to discuss ideas after the meeting
   • Suggest researching a new major issue to be put on agenda
   • Explain the topic is not on the agenda, therefore not committee business
   • Note the concern and ask for a memo regarding the issue in a few days
8. Plan to spend 15 minutes preparation time for each hour of committee time
9. Learn how to confront difficult people (loud-mouths, wet blankets, whiners, snipers, explosives)
10. Assess your primary management style through a leadership development course to determine your strengths and weaknesses

The preceding was excerpted from How to Recruit and Develop Physician Leaders: A Strategy for Medical Staff Leadership Development by Richard A. Sheff, MD; Todd Sagin, MD, JD; and Albert L. Fritz, MHA. To learn more, click here.

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