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Coding A0050, Type of Record

MDS 3.0 Update, February 6, 2012

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Version 1.08 of the RAI User’s Manual contains many changes that will go into effect April 1. Keeping track of all the changes is enough to make your head spin. So let’s take it one step at a time and look at some of the new coding instructions for Section A0050 (remember, these instructions do not take effect until April 1!):

• Code 1, Add new record if this is a new record that has not been previously submitted and accepted in the QIES ASAP system. If this item is coded as 1, continue to A0100 Facility Provider Numbers. If there is an existing database record for the same resident, the same facility, the same reasons for assessment/tracking, and the same date (assessment reference date, entry date, or discharge date), then the current record is a duplicate and not a new record. In this case, the submitted record will be rejected and not accepted in the QIES ASAP system and a “fatal” error will be reported to the facility on the Final Validation Report.
• Code 2, Modify existing record if this is a request to modify the MDS items for a record that already has been submitted and accepted in the QIES ASAP system. If this item is coded as 2, continue to A0100, Facility Provider Numbers.
• Code 3, Inactivate existing record if this is a request to inactivate a record that already has been submitted and accepted in the QIES ASAP system. If this item is coded as 3, skip to X0150, Type of Provider.

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