Tip of the week: How to keep your medical records safe
Contemporary Long-Term Care Weekly, November 29, 2007
Source: Briefings on Long-Term Care Regulations, October 2000
Disasters can strike your facility at anytime and without warning. Follow these five tips to keep your records safe:
- Do not store all administrative records in the same location. Store records in different offices, floors, and sections of the building.
- Utilize off-site storage. Off-site storage minimizes the chance for total destruction of records, because the possibility that the storm will strike in a completely different area with the same severity is small.
- Create backup copies of Minimum Data Set and other data to a floppy disk or tape drive. Collect and store backup data in a locked, fireproof safe, preferably at an off-site location.
- Take extra care of what you cannot afford to lose. Any utterly essential records should be copied and stored in a safe, off-site location.
- Avoid storing medical records in the basement. This is the first place to flood and to suffer the most severe water damage.
Related Products
-
PPS Alert for Long-Term Care
Looking for a tool to make your job easier? PPS Alert for Long-Term Care, exclusively for the RN or MDS coordinator, is your...
-
Billing Alert for Long-Term Care
It's essential to know how to correctly submit your Medicare claims in order to get the reimbursement your facility...
-
CNA Training Advisor: Lesson Plans for Busy Staff Trainers
Finally-a staff training program that really works!
-
LTC Nursing Assistant Trainer
This e-mail newsletter, created for staff trainers responsible for training nursing assistants, offers a new tip on care...
-
MDS 3.0 Update
HCPro's MDS 3.0 Update is a free bi-weekly e-newsletter that provides MDS coordinators and skilled nursing facility staff...
Most Popular
- Articles
-
- HIPAA Q&A: Flu shot requirement for hospital employees
- Running an effective peer review committee meeting
- HealthDataInsights posts new issues for medical necessity claims
- Sneak Peek: Effort underway to establish caseload benchmarks
- Q/A: Coding for telescopic intraocular lens
- New FAQ posted on storing laryngoscope blades
- Tip: Perform your own internal investigation prior to government audit
- HIPAA 5010 deadline extended, but threat remains, says AMA
- HHS task force: Consider privacy, security with text messages
- What does case-mix index mean to you?
- E-mailed
-
- Running an effective peer review committee meeting
- HIPAA Q&A: Flu shot requirement for hospital employees
- HHS task force: Consider privacy, security with text messages
- What does case-mix index mean to you?
- Q/A: Coding for telescopic intraocular lens
- Q/A: Correct use of modifier -PT
- Tip: Correctly code bilateral pain management procedures
- "Wall fountains" may be spreading Legionnaires to patients, visitors
- 2012 CPT code changes for ASCs: Shoulder and knee scopes and pain management
- COT basics to best
- Searched