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Q: I am having difficulty reading my MDS validation reports. For example, if I transmit 10 MDSs and only nine are accepted, does that mean one was rejected or that one MDS was not transmitted at all?

Julia's PPS Chat, March 2, 2005

Welcome once again to our PPS chat!

Soon it will be income tax season, and some of you might have difficulty understanding the tax forms. All the reports, statements, and instructions can be overwhelming.

MDS validation reports can also be hard to understand. Here's how to be sure your MDSs are being transmitted correctly-

Q: I am having difficulty reading my MDS validation reports. For example, if I transmit 10 MDSs and only nine are accepted, does that mean one was rejected or that one MDS was not transmitted at all?

A: After you have transmitted your MDS assessments, always obtain both your initial and final validation reports. The final validation report is the only report you will receive that has a complete listing of MDSs that have been accepted or rejected by the state database.

When reviewing the final validation report, begin by checking the total number of assessments you transmitted, both those accepted and rejected. This total number of MDSs should equal the number you transmitted in your file. Next, review each individual MDS listed on the final validation report-check this list against your list of assessments in the file you transmitted to be sure that all MDSs were received.

Then, and most important, check each MDS for acceptance or rejection. If an assessment was rejected, determine the reason for the rejection, make the necessary corrections, and resubmit the MDS.

If you still find that the number of MDSs you transmitted does not equal the total number of assessments, both accepted and rejected, listed on the final validation report, check your file to see whether you inadvertently excluded any MDSs. Match each resident's MDS with the one listed on the validation report.

If it still appears that an MDS you know you transmitted is not listed on your final validation report, contact your MDS software company to determine whether a problem is occurring when you set up your transmission file.

Therefore, be sure that you always check your validation reports carefully-don't just file them in a binder and hope all your assessments were transmitted. You should verify that every MDS you transmitted was received. And good luck on completing your taxes!

We'll be chatting again soon-