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Tip: Begin transition to electronic format with archived records

EHR Connection, May 26, 2008

Organizations that have yet to transition their medical records from paper to EHRs should consider storing archived records in an electronic format.

This approach reduces costs by enabling facilities to destroy paper records and eliminating the need for off-site storage. Before undertaking this option, however, ensure that:

• The project complies with state and federal law
• Only authorized personnel may access the archived records
• Records are backed up nightly to ensure they’re available if the system crashes or fails completely

Also, increase efficiency with high-speed equipment that scans both sides of a document simultaneously and automatically discards blank pages.

This tip is from The HIM Director’s Handbook published by HCPro, Inc.

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