Health Information Management

Privacy officials: Determine the minimum necessary information

HIPAA Weekly Advisor, December 4, 2001

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No one person could possibly know what information every single employee needs to do his or her job at a given facility.

But that's what privacy officials are being asked to figure out to meet the minimum necessary information requirement in the privacy rule.

"It's hard to create a policy that lists every role and what information each person should have access to," says Catherine DeLair, RN, JD, privacy officer at the University of Wisconsin Hospital and Clinics (UWHC), in Madison, WI. "I have a clinical background as a nurse, so I can try to use that, but I can't do that for everybody."

Section 164.502 (b) of the privacy rule says a covered entity must make all reasonable efforts not to use or disclose more than the minimum amount of protected health information (PHI) necessary to accomplish the intended purpose, use, or disclosure (p. 82499 of the Federal Register).

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