Corporate Compliance

Tip: Retention of records

Compliance Monitor, October 22, 2008

Hospital compliance programs should provide guidance to the organization for the implementation of a records system. Such a system should establish policies and procedures regarding the creation, distribution, retention, storage, retrieval, and destruction of documents. The two types of documents developed under this system include:
  • All records and documentation, including clinical and medical records and claims documentation, required either by federal or by state law for participation in healthcare programs
  • All records necessary to protect the integrity of the hospital’s compliance process and to confirm the effectiveness of the program, including documentation that employees were adequately trained, reports from the hospital’s hotline (including the nature and results of any investigation conducted), modifications to the compliance program, self-disclosure, and the results of the hospital auditing and monitoring efforts.
 This tip was adapted from The Compliance Officer’s Handbook. For more information about the book or to order your copy, click here.

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